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1. Did the donor create the materials?
2. If not, does the donor own the materials?
3. If yes, is the donor willing to sign a deed of gift that transfers
ownership to the Polk County Public Library?
4. a. If not, is the donor willing to sell the materials to Polk County Public Library?
b. Can the Polk County Public Library afford to purchase the materials?
5. Do the materials fall within the Polk County Public Library collecting area?
6. a. Who created the records?
b. Did this person or group play an important role in the community?
7. Why were the records created? Do the records provide information beyond
this initial purpose?
8. Is this information available somewhere else?
9. Does the Polk County Public Library have similar materials already?
10. Does it document prominent citizens and/or everyday folks?
11. How complete are the records?
12. How large is the collection?
13. Are the records in a discernable order, or are they in chaos?
14. a. What kind of physical condition are the materials in?
b. What are the preservation needs? Will you need to impose strict handling procedures?
15. Will the format cause problems in the future?
16. Is there any information that is restricted?
Other notes:
Policy Approved by Board of Trustees July 20, 2006
Liz Malloy, chairperson
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